PickaTime (“we”, “our”, “the app”) helps small groups find shared free time. This policy explains exactly what data we handle, why, and your rights over it. We've kept it short and concrete on purpose.
The one thing to know first: We never see your calendar event titles, locations, descriptions, attendees, or notes. The only schedule information that leaves your device is anonymized busy intervals — expressed only as (day of the week, start hour, end hour). That is the minimum needed to compute when your group is mutually free.
What we collect
When you create an account or use the app, we collect:
Account identifier — a stable user ID issued when you sign in with Apple or Google. We use this to load your groups and busy intervals.
Email address — provided by Apple or Google at sign-in. We use it to send transactional notifications (group invitations, account-related alerts) and to let you recover your account.
Busy time intervals — time ranges you mark as unavailable, either manually or by importing from your device calendar. As above: ranges only. No event content.
Device push token — an Apple Push Notification service (APNs) token, used solely to deliver notifications you've opted into.
Diagnostic logs — anonymous error and performance logs. No personal data, no schedule data.
We do not collect: your contacts, your location, your photos, your calendar event details, your browsing activity, advertising identifiers, or any data we use to track you across apps or websites.
How we use it
App functionality: matching busy intervals across a group to surface shared free time.
Account management: signing you in, restoring your groups, sending invitations.
Notifications: only those you opt into (e.g., “someone joined your group”).
Service health: anonymous logs to detect crashes and outages.
We do not use your data for advertising, profiling, or any form of tracking, ever.
Where it lives
PickaTime is operated from Taiwan and uses Zeabur (https://zeabur.com) as its hosting provider. Data is encrypted in transit (HTTPS) and at rest. We do not share your data with any third party except this hosting infrastructure, which is bound by data processing terms.
We do not sell your data. We do not rent it. We do not share it with advertisers or data brokers.
How long we keep it
Busy intervals: kept while you have an active account. Deleted automatically when you delete the account or leave a group.
Account record: deleted within 30 days of an account deletion request.
Diagnostic logs: retained for up to 90 days, then automatically purged.
Your rights
You can, at any time, from inside the app:
Leave a group (your busy intervals shared with that group are deleted immediately).
Delete your account (all your data is deleted within 30 days).
If you're in the EEA / UK, you also have rights of access, rectification, portability, and objection under GDPR. To exercise them, email us at the address below.
Children
PickaTime is rated 4+ but is not directed at children under 13. We do not knowingly collect data from children under 13. If you believe we have, please contact us and we'll delete it.
Sign-in providers
Sign in with Apple and Google Sign-In are governed by Apple's and Google's own privacy policies, respectively. We receive only the basic profile information (user ID, email) that you authorize at sign-in.
Changes to this policy
We'll post updates here and bump the “Last updated” date. Material changes will also be surfaced inside the app.